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Regional Meetings/Hosting
Tips
Popular and cost-effective, regional meetings play
an important role in supporting the Executive MBA
Council mission to educate, network, and inform.
They offer a forum to meet new colleagues or renew
friendships, to network and meet a mentor, and to
advance executive education.
Host schools organize
regional meetings. The following information is designed
to help schools with their hosting responsibilities.
The Executive MBA Council Conference in the fall
features a planning session for the upcoming year’s
regional meetings. Here’s what happens:
- Conference committee determines the date and time of regional meeting planning session at the fall Executive MBA Council Conference and notifies the regional facilitators as soon as possible.
- Current regional facilitators – representatives
of schools that hosted regional meetings that year – contact
schools in their region before the conference to
request agenda topics for the conference’s
regional meeting planning session and later distribute
a draft agenda to schools.
- One of the regional facilitators leads the
regional meeting planning session at the conference.
- Host schools for the upcoming year’s
regional meetings are determined, as well as time and dates, if at all possible.
- Leader of the regional meeting completes
minutes and sends them to the appropriate board
member within two weeks after the conference.
- Determine locations, as well as dates, if
at all possible, at the conference planning session
for regional meetings each fall; notify the appropriate
board member and managing director of the location
and dates.
- Remember: The regional meeting is not about
the host school. A tour of the business school
or executive education facility is appropriate,
but emphasize regional issues and involve other
schools in the region. Regional meetings encourage
discussion, learning, mentoring, networking, and
fun among all the schools.
- Regional meetings typically begin with a
welcome dinner the night before the meeting or
with breakfast the morning of the meeting to minimize
the number of lodging nights.
- Host schools can encourage attendance by
covering all participant expenses except transportation
and lodging or by charging only a nominal amount.
- Corporate partners are welcome to attend,
but not to make sales presentations as part of
the agenda.
- Any council member can attend any or every
regional meeting.
- Distribute the agenda and schedule via e-mail
to potential participants as early as possible
to accommodate travel planning.
- Send updates on the date, location, host,
contact, agenda, and hotel information to Michael Desiderio, executive director, who will
ensure its posting on the Executive MBA Council
web site.
- After the meeting ends, send summaries of
the regional meeting to Michael Desiderio and Karen
Mc Lintock for posting on the Executive MBA
Council web site and for publishing in EMBA News,
the council’s monthly e-mail
publication.
- Please share evaluations with the next host
school.
Use the following sample agenda as an aid in planning
regional meetings:
» Sample agenda (PDF)
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